privacy & cookies policy

Structure data

Luxury Boutique Hotels
Via del Caravita 5 – 00186 Rome
Phone: +39 06 32091491
Fax: +39 06 96525398
E-mail: [email protected]

Company data

Business Name: Luxury Boutique Hotels S.R.L.
Registered office: Via del Caravita 5 – 00186 Rome
Company phone +39 06 96042940
REA: RM – 1363738
VAT / CF: 12282111009

Privacy policy

WHY THIS NOTICE
In this section we describe how the site is managed with regard to the processing of personal data of users who consult it.
This is an information notice that is also provided pursuant to EU Regulation 2016/679 (GDPR) – Code on the Protection of Personal Data to those who interact with the web services of the company EasyConsulting S.r.l., providing hotel services for Luxury Boutique Hotels.

The information is provided only for the Luxury Boutique Hotels website and not also for other websites that may be consulted by the user through links.

The statement is inspired by the EU Regulation 2016/679 (GDPR), which was established to identify certain minimum requirements for the collection of personal data online, and, in particular, the manner, timing, and nature of the information that data controllers must provide to users when they link to web pages, regardless of the purposes of the link.

THE DATA CONTROLLER
Pursuant to the EU Regulation 2016/679 (GDPR), the Data Controller is the Company Luxury Boutique Hotels srl with headquarters in Via del Caravita, 5 – 00186 Rome, through its legal representative.

THE DATA PROCESSOR
Pursuant to EU Regulation 2016/679 (GDPR), the Data Processor is the General Manager of Luxury Boutique Hotels, based in Via del Caravita, 5 – 00186 Rome, Tel. +39 0696042940, Fax +39 0696525398, email [email protected].

Pursuant to the EU Regulation 2016/679 (GDPR), External Data Processor owner of the booking platform HOTELEASYRESERVATIONS is the company EasyConsulting S.r.l. based in Via Nicolo III n. 4 00165 Rome (http://www.easyconsulting.com), which does not directly process customers’ personal data except limited to IT Management activities (website hosting and IT security measures).

PLACE OF DATA PROCESSING
Processing related to the web services of this site takes place at the offices of the data controller.
No data from the web service is disclosed to third parties unless strictly pertinent to the purpose of processing or imposed by laws or regulations.
The Company EasyConsulting S.r.l. providing the website management service for Luxury Boutique Hotels, makes available the data acquired from the site itself to the Company Luxury Boutique Hotels srl data controller.

PURPOSE OF THE PROCESSING
The personal data provided voluntarily and optionally by users who submit requests to receive information on hotel services (prices, availability of rooms and conference rooms, etc.), register for the newsletter, make online reservations, or simply submit requests for employment by sending resumes in electronic format, are used only for the purpose of performing the requested service or performance and are not disclosed to third parties unless the disclosure is required by law or is strictly relevant and necessary for the fulfillment of requests.
In particular, the personal data voluntarily provided by the data subjects will be collected by telematic means and processed, including by electronic means directly and/or through delegated third parties (companies for e-mail service, companies for website hosting) for the following purposes:

– allow you to make and confirm the reservation by providing your credit card information as collateral;
– to fulfill the specific services requested at the time of booking;
– to use the credit card issued as a guarantee for the possible charge by way of penalty in case of cancellation beyond the period allowed to exercise the right of withdrawal defined in the booking confirmation, or in case of non-arrival on the agreed date (no show procedure);
– to evaluate any resumes received compatibly with any internal requirements;
– statistical purposes in an anonymous form (to evaluate the number of accesses, etc.);
– to fulfill current administrative, accounting and tax obligations, as well as to comply with laws and regulations.

The data we process may include data of a sensitive nature as defined by the EU Regulation 2016/679 (GDPR), i.e., personal data capable of revealing racial and ethnic origin, religious, philosophical or other beliefs, political opinions, membership in parties, trade unions, associations or organizations of a religious nature, philosophical, political or trade union, as well as personal data disclosing health and sex life voluntarily provided by you in the notes field of the reservation form, because they are instrumental to the provision of our services (food allergies, people with disabilities, health information, etc.).
The data in question will be processed in accordance with the general authorization of the Guarantor for the protection of personal data N 5 issued limited to the data and operations that are indispensable to fulfill the obligations, including pre-contractual obligations that the hotel assumes in its field of activity, in order to provide specific goods, services or services requested by the person concerned.

Pursuant to EU Regulation 2016/679 (GDPR), any data of a sensitive nature will be treated confidentially by us and will not be disclosed.

CURRICULA MANAGEMENT
The Luxury Boutique Hotels srl Company reserves the right to evaluate the resumes received for potential applications that are present within the hotel or that may arise in the near future.
The retention time of resumes deemed interesting is eagrave; one year and the same will be processed in full compliance with the minimum security measures described by the EU Regulation 2016/679 (GDPR).
However, kind applicants are invited to respect the following rules when transmitting resumes in electronic format:
– respecting the European format in the compilation of one’s resume;
– transmitting the resume in pdf format;
– avoiding the inclusion in one’s resume of sensitive data (relating, in particular, to the state of health, religious, philosophical or political beliefs) not relevant in relation to the job offer;
– providing consent to the processing of sensitive data relevant to the establishment of an employment relationship (e.g. belonging to protected categories).

It will be the responsibility of the Company to provide appropriate information in accordance with EU Regulation 2016/679 (GDPR), during any interviews with candidates.
The purpose of the processing related to the management of resumes, will involve activities strictly related to the evaluation, recruitment or selection of personnel, with objectives of collaboration, fixed-term or permanent employment, internship, or to allow the successful candidate to prepare their thesis at our Headquarters.

COMMUNICATION AND DISCLOSURE OF DATA
Within the Company Luxury Boutique Hotels srl, personal data acquired from the subject website may be processed only by officially appointed personnel who have been instructed in confidentiality and security of personal data.

The personal data of the interested parties, if necessary, may be communicated to:
– the company EasyConsulting S.r.l. in the capacity of External Data Processor;
– to Public Bodies or Offices in accordance with legal and/or contractual obligations;
– to debt collection companies and banking institutions for the management of collections and payments arising from the execution of the stay;
– to any consultants and external companies specifically appointed that on our behalf carry out tax and fiscal consulting activities;
– to collaborators or service providers when the communication is necessary for the use by the interested party of the hotel services;

TYPES OF DATA PROCESSED

Browsing data
The software applications aimed at the operation of this website acquire, in the course of their normal operation, some personal data whose transmission is implicit in the normal IP protocol of Internet communication.This is information that is not collected to be associated directly with identified interested parties, but which by its very nature could, through processing and subsequent correlation with data held by third parties (providers), allow users to be identified.
This category of data includes IP addresses or domain names of computers used by users who connect to the site, the date and time of the request, addresses in URI (Uniform Resource Identifier) notation of the requested resources, the size of the file obtained in response from the server, the numerical code indicating the status of the response given by the server (ok, error, etc.) and other parameters related to the user’s operating system and computer environment.
These data are used for the sole purpose of obtaining anonymous statistical information on the use of the site and to check its correct functioning and are deleted immediately after processing. This data could be used by judicial authorities to ascertain responsibility in case of hypothetical computer crimes against the site; with the exception of the above, data on web contacts do not persist for more than seven days.

The data could be used to ascertain liability in case of hypothetical computer crimes against the site: except for this eventuality, web contact data do not persist for more than seven days.

Data provided voluntarily by the user
The optional, explicit and voluntary sending of electronic mail to the addresses indicated on this site involves the subsequent acquisition of the sender’s address, which is necessary to respond to requests, as well as any other personal data included in the message.

CONTACTING THE USER – ADDRESS MANAGEMENT AND SENDING EMAIL MESSAGES:

Mailing Lists or Newsletters
This type of service enables the management of a database of email contacts, telephone contacts, or contacts of any other type used to communicate with the User.
These services may also enable the collection of data related to the date and time of the User’s viewing of messages, as well as the User’s interaction with them, such as information about clicks on links embedded in the messages.

MailChimp (The Rocket Science Group, LLC.)
MailChimp is an address management and email messaging service provided by The Rocket Science Group, LLC.
Personal Data Collected: email.
Place of Processing: USA – Privacy Policy

INTERACTION WITH THE HOTEL THROUGH LIVE-COBOOKING PLATFORM:
This platform, when enabled, allows the hotel to communicate with the visitor through a chat present on the site with the ability to interact via popup and activate a co-browsing session to display the browser window and assist in navigation. This platform does not collect or display sensitive data and the browsing data collected is limited to the Luxury Boutique Hotels official website window and the HOTELEASYRESERVATIONS.COM booking platform. Other data such as IP are collected anonymously and are therefore neither recorded nor disclosed to the property.

INTERACTION WITH SOCIAL NETWORKS AND EXTERNAL PLATFORMS:
These types of services allow for interactions with social networks, or other external platforms, directly from the pages of this Application.
Interactions and information acquired by this Application are in any case subject to the User’s privacy settings related to each social network.
In the event that a social network interaction service is installed, it is possible that, even if Users do not use the service, it may collect traffic data related to the pages where it is installed.

Facebook’s Like Button and Social Widgets (Facebook, Inc.)
Facebook’s “Like” button and social widgets are services for interacting with the social network Facebook, provided by Facebook, Inc.
Personal Data Collected: Cookies and Usage Data.
Place of Processing: USA – Privacy Policy

+1 Button and Google+ Social Widgets (Google Inc.)
The +1 button and Google+ social widgets are services for interacting with the Google+ social network, provided by Google Inc.
Personal Data Collected: Cookies and Usage Data.
Place of Processing: USA – Privacy Policy

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